TY - BOOK AU - Hussein, N. TI - The basics of project implementation: a guide for project managers U1 - e-book (MDP) CY - USA PB - Program Liaison Officer for MERMU N1 - Includes bibliographical index N2 - Acknowledgements...................................................... iii Table of Contents......................................................... iv Introduction.................................................................1 About this manual......................................................2 The Big Picture..............................................................3 CI Programming Principles...........................................3 CI Project Standards....................................................4 Your Project...............................................................4 Chapter 1: Understanding project documents...................5 Introduction..............................................................5 Project Documents Checklist.........................................5 Chapter 2: Preparing Project Implementation Plans..........7 Introduction..............................................................7 The Log Frame............................................................8 Log Frame: Rows at a Glance........................................8 Life of Project Work Plan..............................................9 Annual Work Plan..................................................... 10 AWP Process............................................................ 10 AWP Document Layout............................................... 12 Chapter 3: Budget Planning and Monitoring...................15 Introduction............................................................ 15 Budget Planning....................................................... 15 Common budget line items......................................... 16 i. Staffing plan...................................................... 16 ii. Procurement Plan............................................... 16 iii. Project Activities................................................ 17 iv. Other Direct costs/Shared Project Cost (SPC)........... 17 v. Subgranting/Contractual costs............................... 18 vii. Indirect Cost Recovery (ICR)............................... 18 Projecting project cash needs..................................... 19 Budget Monitoring.................................................... 19 Slow burn rate......................................................... 19 Fast burn rate.......................................................... 20 How to monitor a budget........................................... 20 Report on US$ and donor-required reporting currency..... 20 Chapter 4: Managing and Monitoring Sub-grants............21 Introduction............................................................ 21 The Sub Grant Implementation Cycle............................ 22 Accurate Risk Assessment........................................... 23 Table of Contents Monitoring...............................................................24 The Subgrant Monitoring Cycle.....................................24 Suggested Monitoring Techniques.................................25 Monitoring Documentation..........................................27 1. Monitoring Plan.................................................27 2. Monitoring Tool/Instrument.................................27 3. Working Papers...................................................27 4. Summaries.........................................................28 5. Monitoring Results Report....................................28 7. Notification.......................................................28 8. Corrective Action Plans........................................28 9. Closure Letter....................................................28 Chapter 5: Contract Compliance................................... 29 Introduction.............................................................29 Pre-Award Requirements.............................................30 Agreement with the Donor..........................................30 Compliance: Key Terms and Conditions, Regulations, Laws and Practices.....................................................31 Eligible Costs.....................................................31 Programmatic Prior Approvals...............................31 Procurement......................................................32 Standards, Policies and Procedures....................32 Source, Origin and Nationality..........................32 Ineligible Goods.............................................32 Prior Approval Requirements............................32 Export Controls..............................................33 Import Controls..............................................33 Pre-award costs..............................................33 Donor Management and Oversight.....................33 Relevant Donor Staff.......................................34 Marketing/Branding........................................34 Cost Share/Match...........................................34 Line Item Flexibility.......................................35 Program Income.............................................35 Anti-terrorism................................................36 Sub grant Management and Monitoring..............36 Legal Agreement Review and ............................... Template Agreements......................................36 Contract Management.....................................37 Risk and other Legal Requirements....................38 Lobbying......................................................38 Chapter 6: Monitoring and Evaluation............................ 39 Introduction............................................................39 CI Principles & Standards...........................................39 Monitoring..............................................................40 M&E information system structure: an overview............41 Institutional Monitoring........................................42 Context monitoring..............................................42 Results monitoring...............................................42 Project monitoring plan matrixes: an example...............42 Evaluation...............................................................43 Ideas to Guide Evaluation ToRs for CARE......................45 Guiding Principles for M&E Practice.............................46 Definitions by the Organisation for Economic Co-operation and Development-Development Assistance Committee...............................................47 Chapter 7: Project Report Writing................................. 49 Introduction............................................................49 Purposes of Reporting...............................................49 Essential Aspects of Reporting....................................49 Timeliness:.........................................................49 Appropriate Content.............................................50 Compliance with contract/contribution agreement....50 Appropriate Presentation.......................................50 Report Contents.......................................................51 Cover Page..........................................................51 Executive summary...............................................51 Project overview information.................................51 Objectives:..........................................................52 Project Performance.............................................52 Effect Indicators..................................................52 Outputs..............................................................52 Narrative description of implementation process.......52 Participant perspectives........................................52 Developing lessons learned....................................53 Activities planned for the coming period.................53 Financial report...................................................53 Appendices.........................................................53 Index......................................................................... 54 ER -